Supervisors are responsible for Student
Employee Orientation for all new hires.
Explain duties and working conditions of each
particular job. Student should have a clear understanding of what is
expected of him/her
Provide adequate training for the student employee to
perform the job
Be fair but firm in dealing with minor violations of
policy
Encourage employee to approach you regarding employment
problems or adjustments needed
There will be no transfers from one department to
another - when an employee leaves a department a termination must be done
and sent to Career Services (on an employment status form)
If the student is hired by another dept., the new
department must send a new employee status form to Career Services for a new
appointment.
College Work Study Students may be evaluated at the end
of each semester by the department This can be done with this electronic
evaluation form.
Please do not interview a student for your job if his
or her name does not appear on the FWS Roster as eligible for hire, once you
have completed the employee packet, and sent it to CSC, then and only
then may a student begin working.
If you allow a student to work before they appear on
the FWS Roster as eligible for hire you will be responsible to pay that
student from your departmental budget.
Remember students cannot be paid until they return the
forms to Career Services
Supervisors must monitor, maintain and sign all time
sheets (Do not allow students to complete time sheets)
Supervisors send time sheets to payroll (Do not allow
students to take time sheets to payroll)
In addition to regular time sheets, supervisors should
keep a record of the total number of hours a student has worked during the
semester (we suggest you keep a spreadsheet of your student's hours worked)
Career Services keeps no such records.
No student employee may work more than 20 hours per
week or 40 hours per pay period
Supervisors should never allow Work Study students to
work in excess of their awarded hours as listed on the
FWS Roster
Work Study employees may not begin work before the
first day of classes in each semester
Work Study students may not work beyond the last day of
each semester (commencement)
This page is maintained by: Ed Rayburn, Ed.D
Please e-mail problems, comments, and suggestions to: crayburn@astate.edu
