Here are the steps necessary to hire a FWS Student Employee:

1. Post your openings with the Career Center using Career Connections.
    
2. Interview students who inquire about your opening
    
3. Check the FWS Roster to make sure the student is eligible to be hired. 
    
4. When you are ready to hire, complete the student employee packet which can be downloaded here and an Assignment/Change form which can be downloaded here.  (The employer completes only the employee status form. for students who have worked at ASU previously).
    
5. Send the student to Career Services with the completed employee packet. Do not send FWS student to Human Resources.

How does a FWS Employee get paid ?

1. Career Services receives forms from you and removes the job opening from Virtual Career Center also removes the student from the FWS Roster as eligible for hire. 
   
2. Career Services forwards all forms to Human Resources.
   
3. Human Resources completes the necessary payroll setup.
   
4. Supervisor, it is your responsibility to keep time records of the hours worked by the student. Please keep a copy for your records and submit the official time sheet to Payroll.
    
5. Human Resources issues payroll check.
   
6. Student payroll check is forwarded to department or Cashier's Window if student has an account balance.

   Important note: 

Human Resources provides Financial Aid Office (FAO) with bi-weekly record of student's earnings each pay period.  Financial Aid Office monitors earnings in accordance with student's financial aid award making adjustments and notifying Career Services of any changes to work study awards if necessary.  When this happens, it may be necessary for you to adjust the number of hours a student is working each week or terminate the student depending on the amount of new student aid the student receives.  The Career Center will notify you when this becomes necessary.  

It is vital that you do not allow students to work more than the designated number of hours per week. This can cause an over-award situation.  when this occurs, the department is responsible to pay the students salary for the amount that the student is over-awarded.  Please keep accurate time records!

It is critical that we do not allow students to make up missed hours from work except within the same time period of the missed hours.

Why are these two points so important?

1. By managing the FWS Program in a more efficient manner, we have been able to provide more employees for our departments despite of the consistent reduction of available funds from the program. 
2. This also has made it possible to provide a limited number of FWS Employees for the summer terms. This was not the case for several years.